Centennial Counseling Center is committed to treating and using protected health information (PHI) responsibly. This notice describes the procedures we use to protect your information, and the circumstances under which your personal health information may be disclosed. It also describes your rights as they related to this information. The rules for confidentiality of mental health records are records in the Illinois Mental Health and Developmental Disabilities Confidentiality Act and in the privacy rules of the Health Insurance Portability and Accountability Act (HIPPA).
Every effort is made to keep your personal health information private
- When you call to discuss an issue with support staff, we may ask you for some identifying information to confirm your identity.
- Computer data is password protected at the work stations and encrypted if it is transferred electronically.
- Centennial uses electronic records and every effort is made to prevent others from viewing your personal health information when it is being worked on by staff members during the day.
You are entitled to a copy and review of your mental health records
- You have the right to inspect and/or copy your health record. Emails that include clinical information may be included as part of the record.
- If after reviewing your record you believe that any statement is in error you have the right to request that the person who made the entry make a correction.
- Anytime you request a revision, your request and the action taken must be noted in the record.
- If a professional chooses to stand by a statement with which you disagree, you have the right to add a written amendment stating why you believe the entry is in error. Any time that section of the record is released, your amendment must be included.
The following individuals can access a mental health record without written authorization
- Any recipient of services age 12 or older
- The parent or guardian of a child who is under the age 12
- The parent or guardian of a recipient who is at least 12 but under 18, if the recipient does not object or if the therapist does not find that there is a compelling reason for denying access, but nothing in this statement is intended to prevent a parent or guardian of a child who is 12-18 from requesting and receiving the following: current physical and mental condition, diagnosis, treatment needs, services provided, and services needed.
- A legal guardian of a recipient who is 18 or over when documentation can be provided
- An attorney, guardian ad litem, or power of attorney or other person who is legally authorized to access the records and documentation can be provided
In the following circumstances, we may release your records without your permission
- A therapist may disclose a record without consent to a supervisor, consulting therapist, or member of the staff team participating in the provision of services, a record custodian, or a person acting under the supervision of the therapist
- When a therapist believes a clear and immediate danger exists to one or more persons
- When disclosure is necessary to provide the recipient with emergency medical care or access to needed benefits when the recipient is not in a condition to waive or assert his or her rights
- When abuse or neglect of a child is suspected
- When a therapist is consulting with an employer, attorney, professional liability company, or other relevant business associate concerning the care or treatment he or she has provided, including disclosure to business associates who may help us pursue payment (each of these recipients shall be held to HIPAA privacy standards and may not redisclose the information)
- When a recipient introduces his or her mental condition or any aspect of services received for such condition as an element of a claim or defense
- In certain other legal situations where the court has decided that disclosure is directly relevant to the issue being investigated
- As part of the Illinois Firearm Concealed and Carry Act (PA98-063) clinicians are required to notify the Illinois Department of Human Services of anyone who is determined to be a “clear and present danger” to themselves or others or determined to be developmentally or intellectually disabled.
You have the right to request restrictions on certain uses and disclosure of PHI. However, CCC is not required to agree to a requested restriction, and in some situations, is prohibited by law from agreeing to a requested restriction. You have the right to request and receive an accounting of disclosures that we make to other individuals.
If you believe your privacy has been violated, first bring the matter to the Office Director for the office where you are receiving services. If you have a dispute which cannot be resolved, please contact the Privacy Officer, Dr. Timothy Buhrt or his designee, at 630/377-6613. You may also file a complaint with the Office for Civil Rights, U.S. Department of Health & Human Services, 200 Independence Avenue; S.W., Room 509F, HHH Building, Washington, DC 20201. There can be no retaliation for filing a complaint.